When emailing a contact, the FROM address defaults to the address of the currently logged-in HL user, when it SHOULD default to the email address specified in Settings > Email Services for the account
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Victor Elkins
When emailing a contact via the HL UI, the FROM email address should always default to the email address specified in that account's Setting > Email Services configuration. Failing to do so is irrational, as defaulting to sending FROM the email address assigned to the currently logged-in user means SMTP authentication will fail, except in rare instances where it just so happens the currently logged-in user has the exact same email address as the one specified in Settings > Email Services. This is particularly egregious when one has an Agency with many subaccounts, all of whom are for different users. Example: Say my name is Bob Smith, email bob@smith.com, and I log into my account as an Agency admin. I have subaccounts for different staff members: Jim Johnson, jim@johnson.com, and Kevin Nations, kevin@nations.com. Each one of these users wants to communicate with their contacts using their own email address, so SMTP auth for each account is of course set up to use their respective email address (and, of course, their address will be used 95% of the time, since they will be the ones using the account). Because HL is configured illogically in-regards contact email FROM settings, every time I go to a specific subaccount, and attempt to send a contact an email, HL defaults to sending from bob@smith.com, my email, instead of jim@johnson.com, the email configured in Settings > Email Services.. So every single email I send to a contact on Jim Johnson's account, I have to edit the FROM field every single time. And every other user has to do the exact same thing any time they access any other subaccount that isn't their own.
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Nolan Bell
come on guys like how is there no way to do this in 2025
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Harry Gilliam
YES! Why hasn't this obvious fix been done?
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Jeff Armstrong
Yeah, this is one that seems like it should be easy. Just set a "default email for account" box that overrides the user that's logged in. AT LEAST for the agency owner.
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Jonathan Killam
Clients are confused as to where the email will actually show as sent from. Based on the conversation tabs from field, they are concerned that the email is coming from their login email instead of their dedicated domain. PLEASE FIX THIS!!!!
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Ricardo Gómez
Same here. I haved reported this more than a year ago. If we choose to use mailgun not sense my login email address is my address for response in any conversation. There is not reason to keep this waiting anymore
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Will Ralfe
Don't know how this isn't a feature yet
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Keith Besherse
Will Ralfe, none of the users who prefer LC as an all-in-one over having a separate ESP (Outlook or Workspace) know. Someone at HighLevel knows why they aren't making this issue a priority. But they aren't telling us common users.
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Harry Gilliam
Will Ralfe I can't figure out what the thinking was that had them do it any other way than this. Why is it taking years to fix this?
Autopilot
Merged in a post:
Responding to email goes into junk due to being sent from user's email instead of sub-account email domain
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Zach Hall
When replying via conversations tab via email it goes into junk since the email service (regardless of LC or mailgun) is sent from that domain...but it shows the users login email in the from section. ESP's see the difference and automatically put it into spam/junk folder.
Could we have it setup so when responding to email via conversations it sends from UserFirstname@sub-account email domain based on email settings please?
I have 99.7% deliverability and 0.03% spam delivery on my mailgun account...so it is setup correctly and is warmed.
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Frank Obregon
(Been marked as "planned" for 369 days tho)
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Frank Obregon
It's pretty crazy that 2 years later and this isn't even "under review". This is a huge issue.
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Bruno Picinini
This is actually fixed I believe. Just set a header for ur custom domain. Just tested
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Tom DeLancs
Bruno Picinini its not
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Bruno Picinini
Tom DeLancs perhaps is something different then. Because what I mentioned above did work for me
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Keith Besherse
Bruno Picinini, that works if you want every email from the account to come from that address. It overrides every other option you might set in a campaign/template/workflow.
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Keith Besherse
Bruno Picinini, I have one that is sending fine with that headers configuration. But when I try to reply I am told the email address doesn't exist. As far as I know (but I could just be unaware) that is the only account with the problem. I have several of my own accounts and some clients configured exactly as you suggest.
Ticket# 3705163. Replying to an outbound email from the HighLevel account, Gmail says address unable to receive. When we send emails from our marketing communication system, we expect people to reply, yes? Or am I confused about why HighLevel exists? Shivam HighLevel Chase Buckner
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